Monday, June 15, 2020

Day of Coordinator

It’s time to relax and enjoy your special day!

If you are a bride that is hands-on and has personally made most of the wedding arrangements leading up to your special day, let us take your stress away by leaving the rest to BWEDDINGS.

The owner and Lead Chicago Wedding Planner of BWEDDINGS, Barbara Vanni, will meet with you approximately 6 weeks prior to your wedding day to review what you have planned and assist with any last minute details to make your dreams come true.

This package includes a complimentary initial consultation with Barbara, one in person meeting with your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.


Contact all vendors to introduce as planner in charge

Prepare agenda with order of events:

- develop wedding party responsibilities checklist
- timeline for wedding day
- detailed ceremony and reception itinerary for all vendors

Assist with preparation of floor plan, set up, welcome letter and welcome baskets

Logistic and coordination with event manager onsite

Coordination of guests attendance, seating arrangement and food selection

Confirmation of all vendor responsibilities two weeks before the wedding

Reconfirmation of all vendor responsibilities one day before the wedding

Plan, coordinate and attend rehearsal


Meet all vendors at ceremony for deliveries and set ups

Review ceremony staging, microphone and seating

Coordinate the position of musicians making sure they have the correct order and songs

Distribute all attendants boutonnieres, flowers and bouquets

Welcome guests at ceremony assisting with seating

Distribute programs and any items for your recessional

Coordinate bridal party entrance

Supervise bars are equipped and servers are passing hors d’ oeuvres

Supervise musicians or DJ in cocktail area

Set up table with place cards in alphabetical order

Welcome guests to Cocktail hour

Make sure all tables at the Reception are set up appropriately

Distribute all party favors at tables or set up favors table

Set up menus on each napkin at tables

Open ballroom doors making sure music, lighting, flowers and candles are in place

Welcome guests into ballroom and assist them finding their tables

Organize and supervise order of events:

- coordinate the entrance of bridal party
- introduction of Bride and Groom
- dances, champagne toast and speeches

Coordinate the cake cutting, bouquet toss and garter or any other events

Distribute tossing items to guests for bride and groom exit or party


Supervise loading of wedding gifts and money box into designated vehicle or suite

Distribute final payments to on-site vendors if needed

Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items

If you think this wedding planning package is the right fit for you, we would love to hear everything you have planned so far, help you relax and enjoy being a bride!

Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 - BWEDDINGS LLC -

Additional Reading:

5 Types of Weddings in Chicago You Need To Know About >>

How to Hire a Wedding Planner in Chicago >>

5 Tips by Top Chicago Wedding Planners and Vendors >>

Wedding Planner Chicago >>