Monday, August 24, 2020

Chicago Wedding Planner Plus:

Every and anything you need to create your perfect wedding experience!

The owner and Lead Chicago Wedding Planner of BWEDDINGS, Barbara Vanni, will be there with you from the beginning to help you with your wedding concept and theme by leveraging our proprietary portfolio of wedding ideas and experiences. Our team will design your wedding upon your vision transforming your ideas into the perfect day so you can just enjoy and be stress free.

This Chicago wedding package includes a complimentary initial consultation with Barbara, unlimited in person meeting with your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.


Budget analysis, allocation and management

Supplier payments plan                                                                                                                      

Provide venues and suppliers recommendation and selection                                                            

Schedule and attend appointments with selected vendors

Review all vendor contracts and keep on file to ensure everything is properly delivered                        

Prepare and maintain wedding timeline for Couple for the months between now and the wedding day                                                                                                        

Consultation at ceremony site to discuss all details, design theme, venue decoration and accessories            

Consultation at reception site to discuss all details, design theme, venue decoration and accessories    

Build website with all the wedding events info                                                                                        

Follow up with guests by RSVP date to confirm attendance

Recommend hotels for room accommodations                                                                                                

Assist and negotiate room block for out of town guests                                                                                                                                                          

Be the main point of contact to your guests for any needs or questions

Attend menu tasting and assist with selection of food for wedding day, if desired

Prepare agenda with order of events:

- develop wedding party responsibilities checklist
- timeline for wedding day
- detailed ceremony and reception itinerary for all vendors

Assist with preparation of floor plan, set up, welcome letter and welcome baskets

Logistic and coordination with event manager onsite

Coordination of guests attendance, seating arrangement and food selection

Confirmation of all vendor responsibilities two weeks before the wedding

Reconfirmation of all vendor responsibilities one day before the wedding

Plan, coordinate and attend rehearsal


Meet all vendors at ceremony for deliveries and set ups

Review ceremony staging, microphone and seating

Coordinate the position of musicians making sure they have the correct order and songs

Distribute all attendants boutonnieres, flowers and bouquets

Welcome guests at ceremony assisting with seating

Distribute programs and any items for your recessional

Coordinate bridal party entrance

Supervise bars are equipped and servers are passing hors d’ oeuvres

Supervise musicians or DJ in cocktail area

Set up table with place cards in alphabetical order

Welcome guests to Cocktail hour

Make sure all tables at the Reception are set up appropriately

Distribute all party favors at tables or set up favors table

Set up menus on each napkin at tables

Open ballroom doors making sure music, lighting, flowers and candles are in place

Welcome guests into ballroom and assist them finding their tables

Organize and supervise order of events:

- coordinate the entrance of bridal party
- introduction of Bride and Groom
- dances, champagne toast and speeches

Coordinate the cake cutting, bouquet toss and garter or any other events

Distribute tossing items to guests for bride and groom exit or party


Supervise loading of wedding gifts and money box into designated vehicle or suite

Distribute final payments to on-site vendors if needed

Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items

If you think this package is the right fit for you, we would love to hear everything you have in mind, we are always excited to give our creative input to make your event one of kind!

Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 - BWEDDINGS LLC -

Additional Reading:

5 Types of Weddings in Chicago You Need To Know About >>

How to Hire a Wedding Planner in Chicago >>

5 Tips by Top Chicago Wedding Planners and Vendors >>

Wedding Planner Chicago >>