Tuesday, June 30, 2020

Chicago Weddings: 12 Weeks to go:

Aka "you saved my sanity' package! We know couples can get overwhelmed as their wedding day approaches.

That is why the owner and Lead Chicago Wedding Planner of BWEDDINGS Chicago, Barbara Vanni, will meet with you approximately 12 weeks prior your special day to discuss your vision for the ceremony and reception and our team will take care of any outstanding details to make sure your wedding is unforgettable.

This package includes a complimentary initial consultation with Barbara, three in person meetings your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.


Consultation at ceremony site and reception site to discuss and finalize all details

Discuss all vendors hired and contact all vendors to introduce as planner in charge

Schedule and attend appointments with selected vendors

Recommendation of remaining vendors to be hired, 3 per category

Review all vendors’ contracts and keep on file to ensure everything is properly delivered

Follow up with guests by RSVP date to confirm attendance

Attend menu tasting and assist with selection of food for wedding day, if desired

Prepare agenda with order of events:

- develop wedding party responsibilities checklist
- timeline for wedding day
- detailed ceremony and reception itinerary for all vendors

Assist with preparation of floor plan, set up, welcome letter and welcome baskets

Logistic and coordination with event manager onsite

Coordination of guests attendance, seating arrangement and food selection

Confirmation of all vendor responsibilities two weeks before the wedding

Reconfirmation of all vendor responsibilities one day before the wedding

Plan, coordinate and attend rehearsal


Meet all vendors at ceremony for deliveries and set ups

Review ceremony staging, microphone and seating

Coordinate the position of musicians making sure they have the correct order and songs

Distribute all attendants boutonnieres, flowers and bouquets

Welcome guests at ceremony assisting with seating

Distribute programs and any items for your recessional

Coordinate bridal party entrance

Supervise bars are equipped and servers are passing hors d’ oeuvres

Supervise musicians or DJ in cocktail area

Set up table with place cards in alphabetical order

Welcome guests to Cocktail hour

Make sure all tables at the Reception are set up appropriately

Distribute all party favors at tables or set up favors table

Set up menus on each napkin at tables

Open ballroom doors making sure music, lighting, flowers and candles are in place

Welcome guests into ballroom and assist them finding their tables

Organize and supervise order of events:

- coordinate the entrance of bridal party
- introduction of Bride and Groom
- dances, champagne toast and speeches

Coordinate the cake cutting, bouquet toss and garter or any other events

Distribute tossing items to guests for bride and groom exit or party


Supervise loading of wedding gifts and money box into designated vehicle or suite

Distribute final payments to on-site vendors if needed

Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items

If you think this package is the right fit for you, we would love to hear everything you have planned so far, help you relax and enjoy being a bride... we will save your sanity!

Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 - BWEDDINGS LLC -

Additional Reading:

5 Types of Weddings in Chicago You Need To Know About >>

How to Hire a Wedding Planner in Chicago >>

5 Tips by Top Chicago Wedding Planners and Vendors >>

Wedding Planner Chicago >>