WHAT IS OUR '12 WEEKS TO GO' PACKAGE

Tuesday, June 30, 2020

12 Weeks to go:

Aka "you saved my sanity' package! We know couples can get overwhelmed as their wedding day approaches.

That is why the owner and Lead coordinator of BWEDDINGS, Barbara Vanni, will meet with you approximately 12 weeks prior your special day to discuss your vision for the ceremony and reception and our team will take care of any outstanding details to make sure your wedding is unforgettable.

This package includes a complimentary initial consultation with Barbara, three in person meetings your your dedicated wedding planner, unlimited phone calls and e-mail communications, your certified wedding coordinator during all process, unlimited hours on the wedding day plus an assistant, both armed with a Wedding Emergency Kit.

PLANNING & COORDINATION:

Consultation at ceremony site and reception site to discuss and finalize all details


Discuss all vendors hired and contact all vendors to introduce as planner in charge


Schedule and attend appointments with selected vendors

Recommendation of remaining vendors to be hired, 3 per category


Review all vendors’ contracts and keep on file to ensure everything is properly delivered

Follow up with guests by RSVP date to confirm attendance


Attend menu tasting and assist with selection of food for wedding day, if desired


Prepare agenda with order of events:

- develop wedding party responsibilities checklist
- timeline for wedding day
- detailed ceremony and reception itinerary for all vendors

Assist with preparation of floor plan, set up, welcome letter and welcome baskets

Logistic and coordination with event manager onsite

Coordination of guests attendance, seating arrangement and food selection


Confirmation of all vendor responsibilities two weeks before the wedding


Reconfirmation of all vendor responsibilities one day before the wedding

Plan, coordinate and attend rehearsal

DAY OF COORDINATION & MANAGEMENT:

Meet all vendors at ceremony for deliveries and set ups

Review ceremony staging, microphone and seating


Coordinate the position of musicians making sure they have the correct order and songs

Distribute all attendants boutonnieres, flowers and bouquets


Welcome guests at ceremony assisting with seating

Distribute programs and any items for your recessional


Coordinate bridal party entrance

Supervise bars are equipped and servers are passing hors d’ oeuvres

Supervise musicians or DJ in cocktail area

Set up table with place cards in alphabetical order


Welcome guests to Cocktail hour


Make sure all tables at the Reception are set up appropriately


Distribute all party favors at tables or set up favors table


Set up menus on each napkin at tables


Open ballroom doors making sure music, lighting, flowers and candles are in place

Welcome guests into ballroom and assist them finding their tables


Organize and supervise order of events:

- coordinate the entrance of bridal party
- introduction of Bride and Groom
- dances, champagne toast and speeches

Coordinate the cake cutting, bouquet toss and garter or any other events

Distribute tossing items to guests for bride and groom exit or party

FINAL WRAP UP:

Supervise loading of wedding gifts and money box into designated vehicle or suite


Distribute final payments to on-site vendors if needed


Assist with the collection of the guest book, champagne glasses, cake cutter and any other personal items

If you think this package is the right fit for you, we would love to hear everything you have planned so far, help you relax and enjoy being a bride... we will save your sanity!

Reach out to us by emailing to hello@bweddingsplanner.com or call 305.733 2081 - BWEDDINGS LLC -

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